Email and Share iManage Documents Externally—With Privacy, Protection, and Peace of Mind

Law firms and legal departments that need to maintain sensitive document management systems (DMS) now have a seamless, integrated solution for iManage secure external file sharing. With the Kiteworks Private Data Network, iManage users simply and securely share sensitive information with clients and lock down private email conversations. Keep the DMS, SharePoint, and other repositories safely in your control, whether on-premises, on cloud, or hybrid. With full visibility into how information is shared, who is accessing it, and where it is stored, know your client’s sensitive information is always protected.

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Secure External Sharing

The Kiteworks Private Data Network enables secure sharing of sensitive information with external parties while keeping your iManage document management data safely on-premises.

Secure email: Send encrypted attachments and messages with comprehensive tracking
Collaborative spaces: Create secure shared folders for sensitive external collaboration
Enterprise security: Maintain robust governance with comprehensive controls and audit logs
Unlimited sharing: Exchange files of any size without typical email or consumer platform restrictions

Extend iManage for External Collaboration

Kiteworks creates a secure bridge between your iManage system and external stakeholders, preserving on-premises data integrity while enabling efficient collaboration.

DMS integration: Direct read/write to on-premises iManage with no migration required
Tethered copies: Create working copies for external collaborators linked to original files
Version reconciliation: Automatically return updated documents to original DMS sources
Native implementation: Leverage extensions built on iManage API for seamless performance

Extend iManage for External Collaboration

Share From Your iManage Environment

Kiteworks integrates with existing iManage workflows, allowing secure external sharing without leaving the familiar interface.

Intuitive sharing: Access Kiteworks directly within everyday iManage environments
Comprehensive support: Compatible with iManage 9.3 FileSite and DeskSite
Modern compatibility: Supports iManage Work 10 Web, Mobile and Outlook
Simplified collaboration: Provide straightforward web interface for secure document exchange

Protect Client Data

Kiteworks delivers robust security that safeguards confidential data throughout the sharing process.

Complete visibility: Monitor all sensitive data movement with comprehensive tracking
Access control: Implement scalable policies ensuring information reaches only authorized parties
Strong encryption: Protect client data with enterprise-grade encryption in transit and at rest
Threat protection: Connect with existing DLP and ATP solutions to prevent data leaks
Compliance: Meet requirements for GDPR, SOC 2, FIPS, HIPAA, and other regulations

Frequently Asked Questions

The integration of Kiteworks’ Private Data Network with iManage’s work product management solutions provides iManage users with crucial security and compliance capabilities. By choosing either a private cloud or on-premises deployment, iManage customers can eliminate the risk of data co-mingling and demonstrate to their clients and partners that data security and data privacy are top priorities. Additionally, Kiteworks provides iManage users full visibility into where sensitive data is stored and with whom it’s being shared. This level of visibility helps organizations comply with data privacy regulations like GDPR, NIST 800-171, HIPAA, FISMA, GLBA, and other rigorous standards.

Lawyers can securely share confidential information in iManage through various methods. iManage provides secure workspaces where authorized individuals can collaborate and share documents with access controls like role-based permissions, multi-factor authentication, version control, and audit logs. iManage also supports encryption of stored documents, ensuring sensitive data remains protected at rest and during transit should it be intercepted or exposed to unauthorized access. iManage also integrates with email systems, enabling lawyers to securely share information via encrypted email bodies and file attachments. Additionally, iManage offers rights management capabilities, allowing lawyers to control document access, view, edit, print, and forwarding permissions so confidentiality is ensured.

By integrating the Kiteworks Private Data Network with iManage, lawyers share sensitive files with complete security and compliance. For example, Kiteworks provides multi-factor authentication (MFA) to strengthen access controls and prevent unauthorized access to confidential information. It also offers file activity monitoring, allowing lawyers to track and audit file access and sharing activities, which helps in maintaining compliance with data privacy regulations such as the GDPR and the numerous state data privacy regulations across the U.S.

iManage addresses third-party risk, particularly as it relates to sharing sensitive data with trusted third parties, by offering robust access controls and permissions management, allowing law firms and other professional services providers to define granular access levels for shared files. This ensures that only authorized individuals have access to files containing sensitive data, minimizing the risk of unauthorized disclosure.

Yes, iManage provides several options for securely sharing files with external parties. The platform offers features and functionalities that allow law firms and other professional services organizations to securely collaborate and share files with clients, partners, and other trusted third parties. iManage also enables granular access controls, allowing firms to define specific permissions and restrictions for shared files. This ensures that only authorized individuals can access and interact with the confidential data inside files.